SCC 24 07 17 Agenda and Minutes

Call to order – Al – 8:00 PM CST

Roll Call – Michael

• Meeting Attendance
• Conflict of Interest statements

Approval of past SCC minutes – Michael

• June Minutes – SENIOR CLUB COUNCIL MEETING Minutes 06-19-24.docx.pdf
  • Motion: Carolinas. Second: Midwest. Approved

Chairs’/Officers’ Reports

Secretary – Michael

• Thanks to Jill for all her work over the years
• This meeting’s related files or links are available on Google share
• Status of updated NDA
  • Jill had updates to the NDA to add explicit language to SCC. Exclusions for public information added. Standard exclusions added. Jill recommends we sign it and accept it as a standard NDA. She suggests we put it into the docusign. Intended to negate previous NDA
  • Action items: Rick to track down with USAR for info from Corey (USAR Counsel). Michael to contact to Elaine V as well

15’s Comp – Andrew

• 15s report. Andrew is not on call. Please see report
  • 15’s Comp Committee Report Jul 17, 2024
• David McPhail (President, Texas) requested confirmation of final 15s NCS Super Regional Structure. Particularly D1.
  • David McPhail: Looking for a final structure. Lack of clarity is holding up schedule development for all divisions as Texas has many multiside clubs.
  • Action items: Al: To get final determination from Andrew.
• Scott Conway (President, Carolinas), review RX: Union administrator guidelines
  • Scott presents perspective and vision. There is a time constraint as we are about to start competitions. Should eventually be on the SCC website. Currently on Carolinas website as easiest for Scott to develop. In development. To be completed in the next two weeks. See Union Admins | CGRU
  • Al: Lets have an electronic vote once complete

7’s Comp – David F

• 7s report
  • No Teams will need to bring Tent or Chairs to Nationals
  • 12 Mens bids allocated
  • 15 Womens bids allocated
  • Nationals T Shirt Comp will launch end of this week – top 3 entries decided to vote on
  • Nationals Championship Staff being finalized – rinse and repeat from last year, 4-2 (3-3) format
  • Sponsorship deck to push
  • – Pod Sponsor pulled out
  • Eligibility concerns/issues continue to be the majority of my calls to look at after next competition cycle
  • Look for standardization across unions for next competition cycle

Treasurer – David D

• Nomination of Tim Cowley as my successor in the role of USA Club Rugby Treasurer. Seconded by Rick Humm
  • Dodge: Intro of Tim.
  • Tim: Reviewed qualifications
  • Various members give high recommendations
  • AL; Note Tim wouldn’t take office until next year
  • Motion: Texas. Second: NorCal. Passed by acclamation. No opposition.
• 7s sponsor push.
  • 2024-07-17 – TRN Sponsorship Deck – 7s 2024 (FINAL).pdf
  • Dodge: Everyone, please review the report.
• Review of 2024 XVs Financial Recap.
  • 2024-07-17 – 2024 XVs Nationals & SR Reconciliation (to SCC) (1).pdf
  • Dodge: Numbers are good. Please review the report.
• Discussion of 2024/25 budget.  (This is tentative.  I’m still working on the draft and may want Tim’s input before presenting to SCC for a vote).
  • Dodge: In process

Discipline – Megan

• Megan: Not much to report. Note, upcoming discipline training. Final training Aug 24th and 25th.

Governance – KJ

• No Report. KJ traveling

Eligibility – Tam

• Eligibility Report
  • Eligibility Report
  • Tam reviewing updates from Eligibility and Competition joint committee output
  • Dodge: Is SafeSport still required for everyone when a U18 player is involved?
  • Tam: The bulk of the people should be covered
  • Dodge: Questions on Professional Player waiver. Limited player
  • Tam: Participation reviewed from multiple sources
  • Kevin: Are we removing Homegrown waiver
  • Tam: Yes, if their participation level will be taken into account for the waiver. They can still play under the Pro roster limitations
  • Dodge: Rugby related transfer limit removed?
  • Tam: There have been no issues. Might have a actually been removed last year
  • Motion: Lots of cross talk. Motion was made. Had put SoCal by mistake. Second: Florida. Motion carries with only one objection Approved
• RX reboot to occur after 7s
  • Al: What’s the blackout period?
  • Tam: I’ll find out
  • Action Items: Tam to find out black out period
• Need RX issue tracker spreadsheet GU admins identified. More in report
  • Tam: To limit those with access to enter information, each GU/TU shall send Elaine (evassie@usa.rugby) the name and email of the administrator/s (no more than three/union) they want to have “editing” authorization. 
  • Action Items: GU/TU send admin contacts to Elaine

DEI – Holly

• No Report

Vice Chair – Wes

• Big Red Jelly.
  • Wes: We didn’t renew with Big Red Jelly. Presidents please confirm your GU website is listed correctly. If not let Jeremy know
• Hiring of an admin
  • Wes: We’re working on hiring. We have some good candidates.
  • Al: We’ll get that done in ExCo
  • Action Items: ExCo to work on hiring an admin

Board Report – Rick

• 240717 – SCC Director Council Report
  • 240717 – SCC Director Council Report.pdf

Chair report – Al

• SCC BOD Presentation 06-26-24 Final.pptx
  • SCC BOD Presentation 06-26-24 Final
• POC for Graphical Union display
  • https://usaclub.rugby/testunionexample/
  • Al: We’re putting together a vast repository of rugby information. Please get that to Wes. We want to expand our marketing. We’d like to leverage World Rugby host city bids to expand involvement

New Business

• Al: Need a nomination on USAR Nomination committee
  • Al: We want to start executing on these where we can. I intend to put together a one page template for GUs to showcase what we’re doing
• Al: Need a representative for someone on Referee and Laws committee
  • Action items: Michael to work with ExCo put together a post for this

Adjourned

• Motion: Texas. Second: Carolinas
  • Meeting adjourned at 9:47 PM CST