February 19, 2025
Call to order – Al – 8:00 PM CST
Roll Call – Michael
- Meeting Attendance – 2024 / 2025 Season and Conflict of Interest statements
Approval of past SCC minutes – Michael
- Last Meeting Minutes – SCC 25 1 25 Agenda and Minutes – USA Club Rugby
- Motion: Mid America. Second: Mid West. Approved
Chairs’/Officers’ Reports
Secretary – Michael
- Note: Megan has a conflicting Rugby call so we’ll let her go first.
- Tracking action items was getting complicated so I created Action Item Tracker derived from the Website Issue Tracker
- Nick and Jeremy got the https://usaclub.rugby/resources/coaches-corner/ built out. Please review and provide feedback
- Action Item Transfer logins and etc over to Tim and D McPhail.
- McPhail completed a while back. Dodge took a little while longer to wrap things up but now Tim has everything.
- Action Item from ExCo 24 12 02: Merch store development
- https://stores.inksoft.com/USAClubRugby/shop
- No cost to us.Jeremy integrated into Website and shared to Social Media
- Action Item from ExCo 24 12 02: Michael develop USA Club Competitions writeup concept
- Kat developed each divisional article then McPhail and I reviewed and approved each.
- Kat loaded drafts into website and Jeremy added graphics then shared to Social Media
- MD1: Men’s Division 1 – January 2025 Recap – USA Club Rugby
- MD2: Men’s Division 2 – January 2025 Recap – USA Club Rugby
- MD3: Men’s Division 3 – January 2025 Recap – USA Club Rugby
- WD1: Women’s Division 1 – January 2025 Recap – USA Club Rugby
- WD2: Women’s Division 2 – January 2025 Recap – USA Club Rugby
- All feedback has been positive. Send me any suggestions.
- Big jump in website visits. Graphics from Feb 3
15’s Comp – David McPhail
-
- 15s report
- Highlights
- Fifteens Committee Meeting held Wednesday Feb-10th.
- Reviewed initial draft of Fifteens TOR.
- Committee was invited to the WER update conf call
- Committee to provide lists of Short & Long Term focus topics.
- Discussed on-going negotiations related to Fifteens Nationals.
- 3.4.3 Competitive Match Waivers submitted
- Will seek all SR’s to have a Memorandum Of Understanding in place before Sept-1st.
- Chair / SCC – I think there was discussion regarding the SCC approved budget with the Referee Group for SR’s and Nationals? Update?
- McPhail working with Olivia Rodgers and will get it sorted out
- Emphasize using local refs when possible
- Confirmation of National Championship dates for next cycle?
- 15s committee will make a recommendation then bring to SCC
- David shared the below SR table with the USA Referee Coordinator.
| Pacific | Atlantic | Northern | Gulf Coast | |
| Location: | Heritage Park, 300 S Racetrack Rd, Henderson NV 89015 | Fort Adams State Park, 80 Fort Adams Drive, Newport RI 02840 | Allison Sport Town – 209 Airport Blvd, Springfield MO 65802 | Pelican Park, 63350 Pelican Blvd, Mandeville LA 70448 www.pelicanpark.com |
| City: | Las Vegas, NV | Newport RI | Springfield MO | New Orleans LA |
| Date: | April 26-27 (D1 on Fri) | May 3-4th | May 3-4th | May 3-4th |
| GU Contacts: | Geno Mazza / Vince Spagnolo / Rick Ribero (SWRFU) | Brad – New England President | Sean Cox – Mid-America President | Nancy – True South President |
| Event Contact: | Geno / Vince / Rick | Brad Dufresne | Sean Cox | Kaleb Nelson |
| Support Club: | TBC | TBC | Springfield RFC | NOLA RFC |
- Working on sponsorship packages
- Action Item: Confirm with Jeremy on status of Sponsorship deck. If no changes it can go out. If changed will need to be SCC approved.
- Budget variance for 15s National Championship. Raise to $25k.
- Motion: Mid America Second: Capital. Approved
- Budget variance for 15s Super Regionals. Raise from $10k to $25k.
- Includes required action item for 15s committee to set minimum standards
- Motion: NorCal Second: SoCal. Approved _SCC 25 02 19 Meeting Voting – Budget variance for 15s Super Regionals.pdf
7’s Comp – David Fee
- Heading Back to Madison for Nationals August 9th & 10th!
- Had committee meeting earlier
- Considering using MOUs for the regions
- Teams will commit to participating by July 1st
Eligibility – Tam
- Attached please find the 2024-25 Senior Club Regulations which have been updated for Club Sevens:
- New Language: Pink
- Removed Language:
Red Strikethrough - Ignore Language: Green (changes already approved for 2024-25)
- A summary of the key changes for 2024-25 is also attached as a separate document.
- This work was completed by the eligibility and sevens competitions committees.
- 2024-25 Club Sevens Regulations.Key Changes.pdf
- 2024-25 Senior Club Regulations (7s).pdf
- Motion: Capital Second: Mid America. Approved
- Regulation Reminders:
- 3.4.2-(c). Name Withheld Policy. In effect for local playoffs and the NCS. Please remind your clubs, and where teams have already qualified for the playoffs, please review those rosters to ensure compliance.
- 3.4-(h). CMS. Please review your competitions and ensure match records are complete: rosters entered, scoring and substitutions entered correctly, matches locked.
- Registration Clearances.
- Home union: please note any NCS Qualifying matches played in the comments when approving transfers.
- RX update to allow GU admins to see player history from outside GU coming soon
Treasurer – Tim
- 2025 01 January USA Club Rugby Assoc Statement of Activity
- 2025 01 January USA Club Rugby Assoc Statement of Financial Position
- Action Item to discuss surplus at next ExCo
Discipline – Megan
- Ongoing
- Hearings/appeals
- Assistance
- USA Rugby Club
- USA Rugby Youth and High School
- NCR requests
- Upcoming Appointments
- Super Regionals
- 15’s Nationals
- 7’s Nationals
- WER – If sanctioned Megan will personally take on via USAR. Not Club Rugby.
- Trending:
- Regulation 18
- Training:
- Is it working? I believe so. We’ve seen improvements across the board
- 2025 Upcoming Training: TBD on dates/locations – currently in the planning stage
- Evaluations and Certifications
Governance – KJ
- Each committee member start working more with Unions
- Tracking of Union Governance for Reference
- Working on best practices for by-laws
- Discussion on how ByLaw (LLC) changes are made.
- KJ, Tam, Jeremy and others attended the Denver Women’s Foundation event and reviewed with SCC
- Link for the presentation if anyone interested https://www.canva.com/design/DAGbRd6frRo/XivCbbcBx0ACFLM1vagJEA/view
DEI – Holly
- No Report
Vice Chair – Wes
- Meeting with Jamie about sanctioning issue
Board Report – Rick
- 250219 – SCC Director Council Report.pdf
- Highlights
- Board Meeting January 30, 2025.
- Chair’s report
- CEO report
- Finance report
- Governance.
- Board working on insuring all USAR committees include USAR Directors (Board Members)
- WER Sanctioning
USAR Liaison – Elaine
- Action Item from SCC 25 01 15 for Elaine: Write up an explanation for each graphical report and how to interpret. Specifically on claims paid or not and why
- The report from the insurance doesn’t show but working on it.
- Jan 2025 SCC Report.png
- SCC Report Explanation.png
USAR Referee and Laws Committee (RLC) – David Chapman
- Reflaw RLC Meeting Notes 20250211.docx
- Highlights
- RLC Meeting was Feb 11, 2025
- The global law trials were brought in on Jan 1.
- There have been some issues with updating laws or other info on the current USAR web site
- First Tuesday of every month, the referee development folks have referee talks
- Discussion about MLR law trials
- Comment: grassroots refs need to follow law and not TV rugby.
- RLC is looking for a qualified rep to take over their DEI position
- May 3-4 weekend was brought up. Lots of officials will needed at events
- Budget discussion
- RLC Chair’s (Olivia Rogers’) two-year term is over this summer with elections to be conducted at that time.
Chair report – Al
- Call with Jamie and Wes on sanctioning was interesting and productive. Questions on where to draw the line
- Discussed RX ADhoc committee
- Discussed getting write ups of articles of the history of club rugby from over the last 50 years posted to the USAR and Club websites
- Community agreements are in place and not looking to renegotiate
- USAR position regarding Keeping Men Out of Women’s Sports Executive Order
- From Bill Goren “While we are waiting for clarity and direction from the USOPC, as well as continue conversations with World Rugby and experts, we maintain our current rules and regulations. Transgender Athlete Policy | USA Rugby ”
New Business
- Nomination Form for Executive Committee Chair (Al)
- https://forms.gle/ZLq6rhfVxj24vMui8
- Call for Applications went out February 4. Initial application closes March 1.
- Candidates screened and selected by March Executive Committee meeting and at which time they are presented for review.
- Voted on by the full council at the following Senior Club Council meeting.
Adjourned
- Motion: NorCal. Second: Capital
- Meeting adjourned at 9:47 PM CST
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