October 15, 2025
Call to order – Al – 8:00 PM CST
Roll Call – Michael
- Meeting Attendance.pdf and Conflict of Interest statements
- Reminder on time management
- Periodic announcement of running time
- Off topic items tabled to end of call
Approval of past SCC minutes – Michael
- Last Meeting Minutes – SCC 25 09 17 Agenda and Minutes – USA Club Rugby
- Motion: MW. Second: RMR. Approved
Chairs’/Officers’ Reports
Secretary – Michael
- Tracking action Items in tracker
- Completed items are there just filtered out
- Tracking website updates in tracker
- As above, completed items are there just filtered out
- Action Item from Other 25 07 27: Track potential changes to Community Agreement
- In progress
- Action Item from EXCO 25 01 06: Looking at potentially sharing via Website and Social Media a list of USAR sanctioned club events.
- On hold until the sanctioning process is complete. (See below)
- Jermy updating website photos with those from this years Nationals
- Club Competition Recaps
- Kat is back from officiating at the Women’s RWC
- Men’s D1 – Men’s Division 1 – September 2025 Recap – USA Club Rugby
- Women’s D1 – Women’s Division 1 – September 2025 Recap – USA Club Rugby
- Men’s D2 – Men’s Division 2 – September 2025 Recap – USA Club Rugby
- Women’s D2 – Women’s Division 2 – September 2025 Recap – USA Club Rugby
- Men’s D3 – Men’s Division 3 – September 2025 Recap – USA Club Rugby
- Some GUs haven’t put data in RX nor the 15s divisional sheet. Kat will update once they do.
- Image captured morning of Oct 6th
- Committee nominations
- Validating entries. All are in RX. Some with expired registrations or to non SCC. I sent emails to get them addressed.
- Next step: Chairs to review nominations for their committees for presentation to SCC for approval
- Updated Club Council TOR based on SCC vote to add alternates
- Requested Jeremy update website too
- Any GU that wants to add an alternate should contact me to begin process (NDAs, docs, etc)
Admin – Nick
- Refund processing
- Processed 25
- Web Contact form responses
- 10, need to communicate with Jeremy to avoid duplicate responses.
- Outstanding “Club Pays” Invoices
- Emails sent to Club Presidents and GU reps.
USAR Liaison – Elaine
15’s Comp – David McPhail
- Action Item from SCC 24 02 19: 15s committee to create document with minimum Super Regional standards to go with budget increase
- Working with Tim on details
- RFP’s for Nationals are due Oct-16th. RFP’s received or expressed interest
- Belmont Shore
- Madison, WI
- New Orleans, LA
- Durant, OK
- Lansing, MI
- Indianapolis, IN
- Maryland Sports Complex
- Tropical Sevens (Tampa, FL)
- Chicago Blaze
- Sanction recommendation from GU to 15s Committee – on hold pending further discussion.
- Promotion & Relegation Policy – still being drafted.
- Discussion regarding the future of Club Rugby Championships? What do Clubs want? Adapting to changing desires?
- Waiver request from Carolina GU regarding pathway for MD2 league. Discussed and voted on; needs to be written and shared.
- Super Regional Dates for 2026-28 were approved and shared with SCC.
- 2026 Early date: Pacific & Gulf and Late Weekend: Atlantic & Northern
- 2027 Early date: Pacific & Atlantic Late Weekend: Gulf & Northern
- 2028 Early date: Pacific & Northern Late Weekend: Gulf & Atlantic
- Technical Zone Proposal – tabled to electronic review and discussion
- Reminder on Senior Club National Championship Series (NCS) Forfeiture Policy approved 16 November 2022
7’s Comp – David Fee
- Dates for next 3 years out
- Reviewing RFPs – Still time to entertain if someone has interest
- Reviewing Eligibility – (professional rule)
- # of teams, 2 Tier Comp being looked at (WER Season)
- Finalizing budget
- Some 7s Standardization – Participation of Union Reps
- CMS
- Tie Breakers
- Abandonment of matches/weather
- Points awarded
- Brackets & Seeding Guidelines
Eligibility – Tam
- RX has added a new category of administrator to the system: Scoring Administrator.
- The Scoring Administrator can be anyone with an RX account. What this new administrator role does is provide Team Administrator (CMS scoring access) privileges to one person for ALL teams in a competition in one fell swoop. No background check or Safe Sport required.
- RX summit next month
- Reviewing 7s regulations with 7s
Treasurer – Tim
- 2025 09 Sept USA Club Rugby Assoc Statement of Activity.pdf
- 2025 09 Sept USA Club Rugby Assoc Statement of Financial Position.pdf
- 2024-10-16 – 2024-25 – SCC Proposed Budget (26,500 Members) (to SCC).xlsx
Discipline – Megan
- 2 remaining Regulation 18’s
- Final 2025 CJO Course
Governance – KJ
- Chairs working through Committee Member Nominations
DEI – Robert
- Working through committee nominations
- Looking to help with community engagement
Vice Chair – Wes
- Action Item from EXCO 24 11 04: Use information collected to put together a draft Sanction Policy.
- No Report
Board Report – Rick
- Report 251015 – SCC Director Council Report.pdf
- Highlights
- Eagles National Teams
- Search is open for Womxn’s Head Coach.
- Board Meeting October 9.
- Chair’s report
- CEO report
- Finance report
- Governance and Nominations Committee
- Discussed Athlete Safety draft policy (Transgender)
- USAR “Grow the Game” Planning
- World Rugby Council met and approved funding process
- USAR and WR Growth plans distributed last month (see minutes)
- USAR “Growing the Game” stretch goals
- SCC Club Rugby goal: increase the current 30,000 members to 75,000 in three years.
- Ambitious, aggressive goals: key to successful hosting of Rugby World Cups in 2031 and 2033.
- Senior Club Council contribution to Growth?
- SCC Chair is assembling a working group to lead the effort
- Eagles National Teams
USAR Referee and Laws Committee (RLC) – David Chapman
- Had a good conversation via Zoom with Olivia Rogers, Jamie McGregor, and Nick Ricono regarding 7s and 15s events. Discussed methods of increased communications and openness.
- I will assist in keeping the lines of communication flowing in an attempt to prevent misunderstandings or inaccuracies.
Chair report – Al
- Action Item from SCC 25 08 20: Develop standard policy for tournament grants approval requirements
- USA Club Rugby Grant Application.docx
- Intended to support grass roots ideas
- Action Item from SCC 25 09 17: Al contact Dodge (Counsel) about potentially including SCC alternates in financial votes as well as non financial
- Alternates can vote on non financial issues. As of now, not financial votes
- Looking to work on process for WR/USAR grants
- Working on RX challenges
- Various issues with lawsuits but we’re on solid footing
- Budget almost finalized
New Business
- Club Pays Invoices
- Policy posted in last SCC minutes
- RX request
- The following was sent to Jamie: The GUs would like some type of control at the GU level as to whether this is allowed within their GUs. It could be as simple as a check box to switch on/off by the GU admin.
- As worded it will not impact other communities (Youth and College) and will allow GUs that want to use it to do so.
- From Tam
- USWRF Conference – January 16-19 2026 – Denver
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- The USWRF has invited the SCC to headline a Friday afternoon session at their annual conference.
- Last year, a group of SCC committee members (KJ-governance, Tam-eligibility, Kristin and Wendy-15s competitions, Jeremy-media) led a session discussing the background and current state of SCC governance and competitions, followed by a Q and A session.
- Are any SCC officers/members attending the 2026 USWRF conference?
- Is there any interest in an SCC presentation/panel on Friday?
- If yes, any specific topics?
- From Al
- Congratulations to Megan. Her program was approved by World Rugby for roll out to the rest of the World
Adjourned
- Motion: Capital. Second: RMR
- Meeting adjourned at _9:21_ PM CST
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