July 15, 202

Call to order – Al – 8:00 PM CST

Roll Call – Michael

• Meeting Attendance – 071526.pdf and Conflict of Interest statements 
• Reminder on time management
  • Periodic announcement of running time 
  • Off topic items tabled to end of call

Approval of past SCC minutes – Michael

• Last Meeting Minutes – SCC 26 06 17 Agenda and Minutes
  • Motion: _MidWest___. Second: __Texas__. Approved

Chairs’/Officers’ Reports

Secretary – Michael

• • Tracking action Items here Action Item Tracker and Website here Website Issue Tracker
    • Completed items are there. Just filtered out
  • USACR Event setup in RX and Promotion

• A number of tournaments are in process

• USA Club Rugby Tournament Schedule – USA Club Rugby

• USA Club Rugby Tournament Marketing Process.pdf

• Club Competition Recaps
  • 7s Mid-Season Wrap-Up 2026 – USA Club Rugby

• • 
• Nominations for Referee and Laws Representative
  • Call for Applications was May 6, Initial application closed June 3. 
  • Reviewed on the July Executive Committee meeting
  • Next steps: 
    • Action Item: Megan to review if nominees are in good standing
      • Megan: All were checked and are in good standing!
    • Voted on by the full council at the Senior Club Council meeting.
      • On hold for the moment due to USOPC requirement on committee overview and outline

Admin – Nicole

• NDA signing status? 
  • NDA Tracker
  • 0 new
• Refund processing
  • 12
  • Refund policy USA Club Rugby Refund Policy 

• Web Contact form responses
  • 3
• Outstanding Club Pays Invoices
  • USAR/RX has provided a partial solution to allow GUs better control 
    • GU configuration of Club or Player Pays Registration 

• Note: Club Pays Invoice Policy  

• Outstanding Clearances
  • 31
• Chair and committee nominations form is out: Submit via the nomination form

USAR Liaison – Elaine

• 2026 June SCC report.png

15’s Comp – David McPhail

• Action Item from SCC 26 03 18: 15s to add addendum of national vs. regional designation guidance into the promotion policy document 
  • In process, see Eligibility 
• Report:
  • Al Lucas working on policy provision with Counsel to discuss cross GU comps
  • Comps & Elig committees met 3x over last month.
    • Tam has provided review for discussion and approval..
  • Comp Committee discussions:
    • AOW Men – going D1 and will compete within their GU D2 comp; advance to MD1
    • Life Univ Women – Declined by Atlantic Region.  Straight to National Semis?
    • Utah GU D3 – Declined by Pacific.  Pathway > after a year of successfully operating as a probationary LAU
    • Capital WD2 – DC & DM held discussion and outlined a format
    • Nashville TSD2 – pending
    • Stl Sabres – pending confirmation of alignment options

7’s Comp – David Fee

• One month to Nationals!
• Reviewing probable list of referees
• Sent in budget for Treasurer review
• Issues continue with RX + discipline 
  • Nicole/Elaine sweep of competition name formatting education to clubs
    • Required RX education before existing deadline
  • Rick looking into existing contractor
  • ExCo to review budget and capacity for best next steps

Eligibility – Tam

• RX Season Rollover Information.pdf
• 2026-27 Regulations presented for discussion and action
  • 2026-27 Regulations w_changes.pdf
  • 2026-27 Regulations.Clean.pdf
  • 2026-27 Key Changes .pdf
  • Friendly Revisions.Reg 2.5-(b), 2.6..pdf
  • Motion: Approve full document as is, with Friendly Revisions.Reg 2.5-(b), 2.6.) __Texas____. Seconded __Capital____
  • SCC 26 07 15 Meeting Voting – 2026-27 Regulations.pdf
    • Result: Approved

Treasurer – Tim

• 2026 06 June USA Club Rugby Assoc Statement of Activity
• 2026 06 June USA Club Rugby Assoc Statement of Financial Position
• 2024-10-16 – 2024-25 – SCC Proposed Budget (26,500 Members) (to SCC).xlsx see 2026 Comp Breakdown tab

Discipline – Megan

• Community Judicial Officer (CJO) Disciplinary Course – Dallas, TX.pdf
• Request for Council review and approval:
  • ADDITIONAL DUTIES AND RESPONSIBILITIES OF THE HEAD OF DISCIPLINE
  • Deferred to August, SCC to review

Governance – KJ

• Action Item from SCC 26 02 18: Follow up with 15s and 7s on committee member policies
  • Motion passed via electronic vote
• Reviewing electronic voting process and committee nominations within Governance Committee

DEI – Robert

• Inclusive Club Culture Draft completed, reviewed with committee and will be presented to ExCo ahead of next meeting, with SCC review to follow. Currently sat at 48 pages, with club self assessment worksheets, resources, and other club management guidance. Committee feels it will be a good synergy with growth strategy.

Vice Chair – David C

• The Strategic Planning group (led by Nishant Nereyeth) will be looking at the 4 years of data that we will have from RX at the end of July. I will be doing something in parallel to explore a number of issues (retention, lapses, returns, roles/categories, etc.). Although this won’t provide a solution, it could distill things that may or may not be significant.
• Scott Conway and I have gone over some corrections for the RX pages of the Club Website. In particular, the standardization of nomenclature for 15s Teams has been generally ok in actual practice, but 7s Teams needs to be fixed in a number of areas.Those are now posted.
• Jeremy has added the approved Club Tech Zone guidelines to the webpage Resources section. Slightly easier than USAR’s, but accomplishes what’s needed.

USAR Director – Rick

• Board meeting 6/25
  • World Rugby funding delayed pending RWC hosting agreement
  • Continued Financial management, performance establishing solid contingency fund
  • Council Reports
    • College – developing structure and strategy to effectively use WR community funding
    • YHS Report – adopting T1 Rugby as non-contact form
    • SCC – Al Lucas – retention focus as ‘growth strategy,” urged event coordination
  • Zach Test reported on 7s program goals – focus on “median speed” v fastest player, allow expression of natural abilities: big, powerful, fast, adaptable
  • MLR – Anthem finished
• Special Board meeting July 13
  •  Approved RWC hosting agreement with World Rugby
    • WR to manage all aspects of the two tournaments with USAR support/cooperation
    • Substantial World Rugby investment in USAR Community game – SCC opportunity
• Continuing discussions about R&L committee structure to comply with USOPC standards. Working with the three Davids to insure SCC interests are represented.

USAR Referee and Laws Committee (RLC) – David Chapman

• David Fee and I received information regarding possible/probable referee assignments for the National Club 7s. No issues so far. The budgeted amount from the RLC looks good and did not/will not exceed what is in our budget.
• RLC meeting next week. Will report back on relevant items.

Chair report – Al

• Final Community Agreement with USAR
• No dues increase
• ExCo to meet in Florida in August to review Strategic Plan
• USA_Community_iMG_Threshold_Project_Club_Overview.pdf
  • Aim to begin in fall with various clubs participating in league play
    • Deep rosters, consistent participation, club organization/data oversight commitment 
    • Minimum 6 clubs, possibly 8
• Policy provision with Counsel to discuss cross/intra GU comps, final draft being reviewed to then share out with SCC

New Business

• None

Adjourned

• Motion: _Texas___. Second: __MidWest___
  • Meeting adjourned at _9:32__ PM CST