September 16, 2026

Call to order – Al – 8:00 PM CST

Roll Call – Michael

• Meeting Attendance – 2026 09 16.pdf and Conflict of Interest statements 
• Reminder on time management
  • Periodic announcement of running time 
  • Off topic items tabled to end of call

Approval of past SCC minutes – Michael

• Last Meeting Minutes – SCC 26 08 19 Meeting Minutes
  • Motion: __MidWest___. Second: __Rocky Mountain___. Approved

Chairs’/Officers’ Reports

Secretary – Michael

• Tracking action Items here Action Item Tracker and Website here Website Issue Tracker
  • Completed items are there. Just filtered out
• USACR Event setup in RX and Promotion
  • USA Club Rugby Tournament Schedule – USA Club Rugby
  • USA Club Rugby Tournament Marketing Process.pdf
• Nominations for Referee and Laws Representative
  • Call for Applications was May 6, Initial application closed June 3. 
  • Currently on hold for USAR and USOPC R&L restructuring 
• Club Competition Recaps
  • New Season in development
• Action Item from SCC 26 08 19: Michael to send out 15s Teams and Divisions Intent to Compete
  • Done. Link in 15s section

Admin – Nicole

• NDA signing status? 
  • NDA Tracker
  • 1
• Refund processing
  • 16
  • Refund policy USA Club Rugby Refund Policy 
• Web Contact form responses
  • 3
• Outstanding Club Pays Invoices
  • USAR/RX has provided a partial solution to allow GUs better control
    • GU configuration of Club or Player Pays Registration  
  • Note: Club Pays Invoice Policy 
• Outstanding Clearances
  • 14
  • Note: after a clearance is approved, individual still needs to re-register with target club
• Other

USAR Liaison – Elaine

• Aug 2026 SCC .pdf
• SCC: update Elaine on events that happen regularly in your area, will support RX training and hopefully reduce insurance issues
• Upcoming marketing push of successfully planned events
• GUs will be updated if outstanding issues
• USAR/SCC clearing out last batch of 25/26 refunds, SCC take one more sweep

15’s Comp – David McPhail

• Action Item from SCC 26 03 18: 15s to add addendum of national vs. regional designation guidance into the promotion policy document
  • In committee review
• 2027 NCS 15s Divisional Declarations
  • Reps, please populate
• Bringing on new technologies for events this year following success of 7s

7’s Comp – David Fee

• Will meet to update Eligibility guidelines in October

Eligibility – Tam

• Will meet to update Eligibility guidelines in October

Treasurer – Tim

• 2026 08 Aug USA Club Rugby Assoc Statement of Activity
• 2026 08 Aug USA Club Rugby Assoc Statement of Financial Position.pdf
• CY 2025 09-2026 08 USA Club Rugby Assoc Statement of Activity.pdf
• CY 2025 09-2026 08 USA Club Rugby Assoc Statement of Activity by cost center.pdf

Discipline – Megan

• Some disciplinary hearings to begin the seasonseaso

Governance – KJ

• Working Documents for Review – Vote in September
  SCC_Nomination_Ranked_Voting_Procedure.docx
  SCC_Electronic_Voting_Policy.docx
• Motion to Vote in Policy and Procedure
  • Motion: MA  Second: NorCal Approved
    • Abstain: Florida

DEI – Robert

• Healthy ideation funnel of DEI projects in place
  • Focus on following areas:
    • Player Access to Rugby (Cost/Club Partnerships)
    • Driving Inclusion in Coaching/Officiating
    • Measuring the State of Inclusion in USACR
• Work has almost concluded on the Inclusive Club Culture Guide – we see this as a good feed into the Club in a Box initiative.  Starting to look at evolving the document into a measurable framework that clubs can utilize to determine their club culture maturity and identify gaps to reduce attrition & drive recruitment

Vice Chair – David C

• A few GUs have begun 2026-2027 matches. Please help out the Eligibility and Competition Committees and get your teams on the right foot with registrations, RX rosters, registered/accredited coaches, and match reporting. The Senior Club Eligibility Report (Administration / Reports / Registration Reports) can be quite helpful for GU Admins, as well as the Club Compliance Status Report. Scanning through these reports doesn’t take long, using Excel.
• I’ll be looking at some historical data prior to the next ExCo and SCC meetings (enrollment trends).

USAR Director – Rick

• No Board meeting since last SCC Meeting
  • Board ‘catch-up’ 8/13 – reported last month
• In Person Board meeting planned for October 30 in conjunction with USAR M&W doubleheader in New Jersey.
• R&L committee – Continuing discussions about committee structure
  • Need to comply with USOPC standards and to provide support and oversight for all things match officials.
  • In depth conversation continues about committee purpose, structure and responsibilities.
  • Task group formed to guide the work.
  • See David Chapman’s Update.

USAR Referee and Laws Committee (RLC) – David Chapman

• Rick Humm and I attend the Adhoc RLC meetings (the last ones were held on August 24 and September 8) chaired by Tom Cusack (USAR Board Chair). In these sessions, there has been discussion about referee coaching consistency, travel expenses and assignments, retention of former high level refs to assist, and cost of personnel to make changes. There is a movement to require some level of recertification (for BOTH referees and club coaches) so that folks don’t ride on a “forever” license. In terms of the RLC, a plan will be developed on its further operations and spearheaded by the RLC Chair to present to the Ad Hoc group and, subsequently, the USAR board. I have volunteered to assist with the grassroots part (particularly the process of getting refs to progress through the system).
• Meeting to be scheduled with David McPhail and Jamie McGregor on event expenses.
• The next regular RLC meeting is scheduled for Sep 21.

Chair report – Al

• Chair-appointed IT working group to work with national office, support national events, support website/technical aspects of social media
  • Scott Conway will be point

New Business

• Elections
  • Two Chairs: 15s and 7s
• 15s Competition Chair – Unopposed
  • Approved by Acclamation
• 7s Competition Chair – Two nominees
  • Please review the following job description fully: 7’s Competition Committee Chair Position Description
  • The nominees are:
    • Casey Dibble
      • Casey Dibble – Nomination Submission
      • Casey Dibble – Resume 
    • David Fee
      • David Fee – Nomination Submission 
      • David Fee – Resume and Cover Letter 
  • 2026 09 Election of 7s Competition Chair – Q&A
    • Process
      • Candidates will appear on the SCC call one at a time.
      • Each candidate will have up to 15 minutes, including their personal statement and Q&A.
      • Union representatives will ask questions of each candidate.
      • The same set of questions will be asked of both candidates, preferably by the same person.
  • Voting Process
    • Form to be sent to all SCC representatives by email
    • Voting closes Sunday, September 20th at midnight Central time
  • Update: After call Casey withdrew from election
• Budget for 2026-27 
  • SCC Proposed Budget
  • Inclusion of line item for legacy competitions/tournaments
  • Inclusion of Director of Growth
  • Motion for Approval of Budget will be in October after further review
    • Direct questions for ExCo re:budget to Nicole

Adjourned

• Motion: __Capital___. Second: __Carolinas___
  • Meeting adjourned at _9:37___ PM CST